Vibe Check Privacy Policy

Operated by Vibe Check Code LLC

Effective Date: December 16, 2025 Last Updated: December 16, 2025

1. Who We Are

Vibe Check Code LLC, doing business as "Vibe Check" ("Vibe Check," "we," "our," or "us"), operates the platform at vibecheck.cv and related services that evaluate software engineering candidates and introduce them to hiring companies. This Privacy Policy explains how we collect, use, and share personal data and outlines your rights.

Vibe Check does not intentionally collect or require sensitive personal data (such as health, race, ethnicity, biometric, or sexual orientation information). Please do not include sensitive data in your profile or submissions.

Questions? Contact: legal@vibecheck.cv

2. What Data We Collect

We may collect the following categories of personal data depending on your use of our services:

Account & Contact Information

Name, email, phone, LinkedIn/GitHub URLs, profile photo (if provided)

Candidate Submissions & Interactions

Code submissions, questionnaire results, assessments, certifications
Resume data, including uploaded resumes, employment history, professional experience summaries, job titles, and related metadata
AI interaction logs (prompts, responses)
Keystroke logs (within questionnaires, assessments, quizzes, and other forms), interaction metadata, behavioral timing data, clickstream data
Communications with Vibe Check, written responses, follow-up explanations, chat inputs

Technical Information

IP address, browser/device info, OS version
Log data, cookies, usage analytics

Company Data

Job roles, hiring contact details
Confidential evaluation notes

Optional/Voluntary Information

Survey responses, user feedback, testimonials

We strongly discourage submitting any information about your health, ethnicity, or other categories of sensitive personal data.

If you use third-party social, email, or SSO login options (such as Google or LinkedIn), we may collect account identifiers and basic profile information from those providers, subject to your settings with them.

3. How We Use Your Data

We process your personal data to:

Operate and maintain our platform and services
Administer evaluations and generate Certifications
Log and review AI interactions and test behavior
Facilitate introductions between Candidates and Companies
Analyze platform performance and improve services
Prevent fraud, cheating, and abuse
Provide customer support
Comply with applicable laws and obligations

We may use all user-submitted or generated content, including resumes, written responses, follow-up explanations, survey answers, communications, questionnaire and assessment data, and behavioral metadata, for analytics, product improvement, research, and commercial use consistent with our Terms of Service.

We do not use your data for automated decision-making that produces legal effects.

3A. Legal Basis for Processing (EU/UK)

If you are located in the EU, EEA, or UK, we process your personal data under the following legal bases:

Consent – e.g. for AI interaction logging, marketing emails
Contractual necessity – to provide our services
Legitimate interest – e.g. platform security, analytics, evaluation
Legal obligation – to comply with applicable laws or lawful requests

If we rely on your consent for processing, you may withdraw consent at any time by contacting us (see "Your Rights").

4. How We Share Data

We do not sell your personal information. We may share your data only in the following situations:

With Companies: Candidate Certifications, Evaluation Data, and AI usage disclosures, strictly for hiring consideration
With Service Providers: Hosting, logging, analytics, security, and AI infrastructure vendors under confidentiality agreements
For Legal Reasons: To comply with a subpoena, legal process, or enforce our rights
Business Transfers: In the event of a merger, acquisition, or reorganization. This includes all intellectual property and data licensed to us under our Terms of Service, such as anonymized resume data, evaluation data, behavioral metrics, interaction logs, and employment history information.
With your consent: We may share testimonials or feedback on our website or marketing materials. You may withdraw consent at any time by contacting legal@vibecheck.cv.
De-identified or Aggregated Use: We may use anonymized data for research, analytics, platform improvement, and commercial purposes. De-identified resume data, employment history data, and behavioral signals may be used or licensed in connection with analytics, research, commercial products, data services, and other offerings as allowed under our Terms of Service.

We do not allow candidates' certifications or evaluation results to be indexed in public search engines or otherwise made public; certification results are disclosed only to companies considering you for hiring.

Data Processing Definitions

"Anonymized" means data that has been stripped of personal identifiers and cannot reasonably be linked back to an individual, even with additional information or effort. Anonymized data is not considered personal data under applicable privacy laws.

"De-identified" means data where direct identifiers (such as name, email, or account ID) have been removed or masked, but re-identification could still be theoretically possible with significant effort or additional data sources. De-identified data may still be subject to certain privacy protections depending on jurisdiction.

We treat both anonymized and de-identified data as non-personal information under applicable law and use them for analytics, research, product development, and commercial purposes as described in this Privacy Policy and our Terms of Service.

5. International Transfers

If you are located outside the United States, your data may be transferred to and processed in the U.S. or other jurisdictions with different data protection laws.

Where required (e.g. under GDPR/UK GDPR), we rely on:

Standard Contractual Clauses (SCCs)
UK International Data Transfer Addendum (IDTA)
Other appropriate safeguards

Data is primarily hosted in the United States.

If required, we implement additional safeguards for cross-border data transfers, per EU/UK data protection law.

6. AI Tools and Candidate Evaluations

Vibe Check uses AI models (such as OpenAI and others) to assist with code evaluation, scoring, and behavior analysis. By participating in questionnaires, assessments, quizzes, and other forms, you acknowledge that:

AI interactions may be logged, stored, and reviewed by humans
Misrepresenting AI-assisted content as human-authored may result in de-certification
Some prompts may require disclosure of AI usage
We use automated systems and AI-assisted scoring tools for candidate evaluations. Automated processing does not result in legal or similarly significant effects; final certification eligibility may incorporate human review.

Your AI usage during evaluations is part of your Evaluation Data.

6A. Future Use and Commercialization

We may use de-identified and anonymized user data (including resume data, employment history, behavioral signals, interaction logs, questionnaire and assessment results, and all other data types described in Section 2) to develop new products, analytics tools, research datasets, and services. These may include commercial offerings or business models that do not currently exist.

This includes, but is not limited to, developing behavioral models, employer matching algorithms, hiring risk tools, workplace analytics dashboards, or licensing datasets to research or enterprise partners. These uses are always consistent with the rights granted in our Terms of Service and applicable law.

We do not sell personal information as defined under applicable consumer privacy laws (such as CCPA/CPRA). However, we may commercialize anonymized, de-identified, or aggregated data as described in this section and in our Terms of Service.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to:

Authenticate users
Improve performance and security
Analyze usage patterns

Types of cookies used:

Strictly necessary cookies (authentication/session)
Functionality cookies (preferences)
Analytics cookies (usage stats)

Vibe Check does not respond to browser "Do Not Track" signals. You may control cookie usage via your browser or our cookie consent banner.

Users in the EU/UK will be presented with a cookie consent banner. You can also control cookie settings in your browser.

8. Data Retention

We retain personal data for as long as necessary to:

Deliver and improve our services
Maintain Certification records
Prevent abuse and ensure auditability
Fulfill legal, security, and contractual obligations
We may retain some records (including questionnaire, assessment, and certification records) as required to defend against legal claims or for audit purposes, even if you request deletion.

You may request deletion of your data at any time, subject to legal exceptions (e.g., pending investigations or compliance requirements).

9. Your Rights

Depending on your jurisdiction (EU, UK, California, Canada, etc.), you may have the right to:

Access a copy of your personal data
Correct inaccurate or outdated information
Request deletion ("right to be forgotten")
Object to or restrict certain processing
Port your data to another provider
Withdraw consent where applicable
Opt out of marketing communications

You may designate an authorized agent or family member to submit a data access/deletion request on your behalf, subject to verification.

To exercise these rights, email legal@vibecheck.cv. We will verify your identity and respond within 30 days, subject to legal requirements. We will only fulfill requests verified as legitimate, and may request additional information to confirm your identity or authority.

California Residents:

You may additionally request:

Categories of personal data collected and shared
Sources and purposes of data collection
Confirmation that Vibe Check does not sell or "share" your personal data
Deletion of your personal data (subject to exceptions)

You may also opt out of any future "sale" of personal information by emailing "Do Not Sell My Info" to legal@vibecheck.cv. As of the date above, Vibe Check does not sell or share user data as defined under California law.

10. Children’s Privacy

Vibe Check does not knowingly collect or store data from individuals under the age of 18. If you believe we have collected such data, please contact us, and we will delete it promptly.

11. Security Measures

We use industry-standard technical and organizational measures to protect personal data, including:

Encrypted data in transit
Access controls and audit logs
Internal data handling procedures

However, no system is 100% secure. Users are responsible for safeguarding their login credentials.

If we discover a data breach affecting your personal information, we will notify you and relevant authorities as required by law.

12. Third-Party Links and Services

Our platform may link to or integrate with third-party websites or services. These third parties operate under their own privacy policies. Vibe Check is not responsible for their practices or content.

If you use third-party login credentials to access Vibe Check, those providers may provide us with your name, email, and publicly available profile details. Our use of this information is consistent with this policy.

13. Changes to This Policy

We may update this Privacy Policy from time to time. For material updates, we will also notify you by email or within your account dashboard where feasible. If we make material changes, we'll post a prominent notice and update the "Last Updated" date. Continued use of our services after any change constitutes acceptance of the revised policy.

14. Contact Us

Questions or requests? Contact:

Vibe Check Code LLC Attn: Privacy & Legal 418 Broadway STE N Albany, NY 12207 Email: legal@vibecheck.cv

If you are in the EU or UK, you may also contact your local data protection authority regarding your rights.